| Committee Positions |
It takes a lot of people to make a Boy Scout troop successful. Adult and
boy leadership is needed. Adults are needed to serve as scoutmasters, assistant
scoutmasters, committee members, activity chaperones and provide transportation
for outings. Boy leaders are needed to run the troop, develop the program,
and then carry it out.
If we expect people to do well in a leadership or advisory role then it
stands to reason that they must know what that role require of them. The
following is a listing of the various roles, both adult and boy, that need
to be filled to bring a successful program to our committee.
Committee and Adult Leaders
The Committee Chairperson:
- Organize the committee to see that all functions are delegated, coordinated, and completed.
- Maintain a close relationship with the chartered organizations representative and the Scoutmaster.
- Interpret national and local policies to the troop.
- Prepare troop committee meeting agendas.
- Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
- See to it that committee responsibilies are carried out when a position remains vacant.
- Arrange for charter review and recharter annually.
- Review and update re-charter packet contents.
- Plan the charter presentation
The Secretary:
- Keep minutes of meetings and send out meeting notices.
- Conduct the troop resource survey.
- At each meeting, report the previous meeting's minutes.
- Help prepare the newsletter of troop events and activities.
The Treasurer:
- Handle all troop funds.
- Pay bills on the recommendation of the Scoutmaster and authorization of the troop committee.
- Maintain checking and savings accounts
- Train and supervise the troop scribe in record keeping.
- Keep adequate records in the Troop Record Book.
- Supervise the camp savings plan.
- Lead in the preparation of the annual troop budget.
- Report to the troop committee at each meeting
- Keep adequate records of expenses
Fundraising Coordinator:
- Leads the Friends of Scouting campaign.
- Recruits the Popcorn Colonel, Ringmaster and adults for other fundraising events.
- Works with the Corresponding Secretary in obtaining donations.
- Insures that required paperwork is filed for all troop or patrol fundraising efforts.
- Assists in obtaining sites and facilities for fundraising events.
Advancement Coordinator:
- Encourage Scouts to advance in rank.
- Work with the troop scribe to maintain all Scout advancement records.
- Arrange troop boards of review.
- Develop, maintain and distribute to the Scoutmasters and Committee Members a merit badge counselor list.
- Make a prompt report on the correct form to the council service center when a troop board of review is held.
- Secure badges and certificates.
- Work with the troop librarian to build and maintain a troop library of merit badge pamphlets.
- Report to the troop committee at each meeting.
Activities/Outdoors Coordinator:
- Ensure a monthly outdoor program.
- Secure permission to use camping sites.
- Secure tour permits for all troop activities.
- Serve as transportation coordinator.
- Secure top-notch , trained individuals for camp leadership.
- Promote the National Camping Award.
- Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of one outing per month.
- Report to the troop committee at each meeting.
The Charter Organization Representative:
- Is a member of the chartered organization.
- Serves as head of "Scouting Department" in the organization.
- Maintains a close liaison with the troop committee chairman.
- Helps recruit other adult leaders.
- Serves as a liaison between the troop and the chartered organization.
- Assists with Unit rechartering.
- Encourages service to the organization.
- Is an active and involved member of the district committee.
Service Projects Coordinator :
- Seeks service opportunities for the troop and patrols.
- Publicizes service opportunities and seeks volunteers.
- Coordinates troop service for the Charter Organization.
- Arranges leadership and refreshment for service projects.
- Reports to the Troop Committee and Newsletter Staff.
Religious Coordinator:
- Provide a spiritual tone for troop meetings and activities.
- Give guidance to the chaplain aide.
- Promote regular participation of each member in the activities of the religious organization of his choice.
- Visit homes of Scouts in time of sickness or need.
- Encourage Boy Scouts to earn their appropriate religious emblems.
- Report to the troop committee at each meeting
Training Coordinator:
- Ensure troop leaders and committee members have opportunities for training.
- Ensure troop representation at monthly roundtables.
- Maintain an inventory of up-to-date training materials.
- Work with the district training team in scheduling Fast Start training for all new leaders.
- Be responsible for BSA Youth Protection training within the troop.
- Encourage periodic junior leader training at the troop, council and national levels.
- Report to the troop committee at each meeting.
Equipment Coordinator:
- Supervise and help the troop procure necessary equipment.
- Work with the youth quartermaster on inventory and proper storage and maintenance of all troop equipment.
- Make periodic safety checks on all troop gear, and encourage troops in safe use of all outdoor equipment.
- Report to the troop committee at each meeting.
Recruitment:
- Make arrangments for School Night.
- Encourage boys to earn the Recuiter patch.
- Assist in sponsored events that reach out to the packs.
- Plan for Pack and District Crossover Ceremonies.
- Train volunteers for the crossover events.
Summer Camp Coordinator:
- Promotes troop summer camp participation.
- Secure top-notch, trained individuals for camp leadership.
- Secure a campsite for summer camp.
- Investigate the campsite well in advance for capital improvement and service opportunities.
- Work with the Service Coordinator to provide service to the camp.
- Work with the High Adventure Coordinator to arrange camp expericences at Skymont, Philmont or in other challenging venues.
- Encourage the troop to prepare for summer camp well ahead of time.
- Work with the summer camp staff on preparing troop and individuals for summer camp.
- Work with the Treasurer and Scouts on summer camp savings plan.
Corresponding Secretary:
- Handle publicity.
- Help prepare the newsletter of troop events and activities.
- Prepare solicitation letters for donations to troop events.
- Write recognition letters to those who have supported the troop.
- Prepare and distribute Re-chartering packets.
- Keep a record of all correspondence.
Web Master:
- Post upcoming events to the web calendar.
- Proof read and edit submissions from the troop before posting.
- Help prepare the newsletter of troop events and activities.
- Expand the quantity and quality of the web site content.
- Check site links periodically for dead references.
Committee Member:
- Take part in Committee meetings.
- Participate in Boards of Review.
- Provide input into Troop policies and activities.
- Assist during Troop meetings.
Assistant Scoutmasters:
Serves as the troop leader in the absence of the
Scoutmaster.
Handles specific program responsibilities, such
as the new scout patrol.
Is responsible to the Scoutmaster for program
and activities of the troop.
Works with the assistant senior patrol leader.
Scoutmaster:
Train and guide boy leaders to run their troop.
Work with and through responsible adults to give
Scouting to boys.
Help boys grow by encouraging them to learn for
themselves.
Guide boys in planning the troop program.
To attend all troop meetings or have a qualified
adult substitute in his place.
To attend all troop committee meetings.
To attend training courses and roundtables whenever
possible.
Will supervise troop elections and approve candidates
for the Order of the Arrow.
Will meet monthly with the Patrol Leaders Council
for coordination and planning of
troop activities.
Is responsible to the troop committee.
